Temporary Food Establishment (TFE) Permit Program
Is your department or organization hosting an event on campus where food or beverages will be served to the general public? If your event or activity meets the following criteria, you will need to have an approved Temporary Food Establishment (TFE) Permit:
- Your event will be open to the general campus community
- Your event will serve food/beverages that will not be pre-packaged, or they will be removed from the packaging prior to being served
TFE Permit Application Documents
In order to sell or give out food on campus, the Temporary Food Establishment Permit Application must be submitted to EHSREM at least ten (10) days prior to your event. Depending on the characteristics of your event, additional documentation may need to be submitted and approved:
- Texas Food Handler Certificate: At least one person who is food handler certified must be present anytime food is served at a TFE. Please submit proof of Food Handlers with the TFE Permit Application.
- Multi-Day Event Request Addendum: If you are hosting a recurring event or an event that will occur over multiple days where the same food/beverage will be served, the Multi-Day Event Request Addendum must be submitted in addition to the TFE Permit Application.
- Open Flame Permit Request: If you will be using a device that contains an open flame, such as a sterno candle or propane grill, the Open Flame Permit Request must be submitted in addition to the TFE Permit Application (Please note that portable charcoal grills are not permitted on campus).
- Vendor Information: If a vendor (i.e. restaurant) will be providing food to be served on campus, one of two documents must be submitted:
- Retail Food Establishment Permit: If your group will be obtaining the food from a vendor and serving it yourselves, then a photo of the vendors Retail Food Establishment Permit must be submitted.
- Certificate of Liability Insurance: If a vendor will be coming on to campus to serve food, a COI must be submitted.
TFE Permit Application Process
Please read the following information carefully before submitting a TFE Permit Application:
- Download and save the required fillable forms to your computer. This will allow you to type in your information and save it.
- Compile all required documents and submit to EHSREM (email@example.com) for review and approval at least ten (10) business days prior to the first day of your event. Please include all required documentation in the application. Potential documents that may need to be included are:
- Temporary Food Establishment Permit Application
- Copies of Texas Food Handler Certifications
- Multi-Day Event Addendum
- Open Flame Permit
- Vendor/restaurant information (e.g. Retail Food Establishment Permit or Certificate of Liability Insurance)
- Approval from EHSREM must be issued prior to initiation of any temporary food service operation
Please note: Submitting a TFE Application does not confirm a space reservation on campus. Prior to submitting a TFE Permit Application, please ensure that your organization has submitted the appropriate Campus Access Requests to Student Involvement at LBJSC. If you require access to power, please request a space in the LBJ Mall as the Quad does not have power access.
During Event Operation
Please read the following information carefully before proceeding with your event:
EHSREM may inspect any Temporary Food Establishment taking place on the Texas State campus. To ensure your booth is in compliance with TXST food safety standards, please download and the review the Temporary Food Establishment Checklist.
It is the responsibility of the TFE to ensure the site is left in a clean condition after the event. Leaving behind trash, grease stains, or wastewater is prohibited. Contact firstname.lastname@example.org if you have any questions.
Frequently Asked Questions
Private or closed events are NOT required to submit a TFE Permit Application
Private events are closed off to the general campus community and are not openly advertised. These events may be invite-only or may only be open to members of the organization or department. Examples of private events may include:
- Private tailgate parties
- Department or organization potlucks
- Organization banquets
- Other similar events that are not open to the public
Public or open events must submit a TFE Permit Application when serving food on campus.
Public events are open to the general campus community and can be accessed by any/all Texas State University faculty, staff, students, or campus visitors. Public events may be advertised openly to the campus community (directly or indirectly) and can be free or have a paid admission fee. Examples of public events may include:
- Food distribution in common spaces or open areas (e.g. the Quad, Mall, Bobcat Trail, etc.)
- Fairs or festivals
- Events with open invitations
- Sporting events
- Other similar events where food is served to the general public
No, submitting a TFE Permit Application does not reserve space on campus.
Space reservation forms, solicitation requests, or other documentation must be submitted to Student Involvement or other involved department(s), as applicable.
I submitted a TFE Application for my event, but I haven't heard back. When will my event be approved?
EHSREM receives a large number of TFE Applications on a weekly basis. Applications are reviewed and approved in order of date priority. If there are questions about your application, you will be contacted by EHSREM. To check the status of your TFE Application, please email EHSREM at email@example.com.
Please note: TFE Applications submitted over the weekend, on a holiday, or after 5:00pm will not be reviewed until the next business day.
During events that involve the distribution of cooked/prepared foods, Student Involvement and/or EHSREM may conduct random food safety inspections. During the course of the inspections, non-compliance with food handling standards will be noted and must be corrected immediately. Food services will be suspended if a potential food risk is not immediately corrected.
Safe food handling practices and inspections are in accordance with the Texas Food Establishment Rules (TFER) 25 TAC 229.161 — 229.171, 229.173 — 229.175. The TFER provides the rules for which inspections are based upon to prevent foodborne illness. In addition, organizations serving food must comply with the policy Food Safety and Sanitation.
My organization is serving pre-packaged foods and/or bottled beverages at our event. Do we need to submit a TFE Permit Application?
No, you do not need to submit a TFE Permit Application.
Serving manufactured, pre-packaged food or beverage does not require a TFE Permit Application. However, if the food is removed from packaging prior to serving, a TFE Permit Application must be submitted.
Your organization must still submit Campus Access Requests to Student Involvement at LBJSC.
Only certain baked goods covered under the Cottage Food Law are permitted to be made at home. All other foods must be made on site or provided by a vendor. Please refer to the Cottage Food Law Handout for a list of acceptable foods and the requirements that must be met.
My organization is hosting a large event where many groups will be serving food. Can we use one TFE application for all the groups?
If you will be hosting a large event where multiple groups or vendors will be serving food, each group/vendor must complete a separate TFE application along with any additional required documents.
Texas Food Handler Training Course
If your department or organization will be providing food at events open to the public, at least one person with a Texas Food Handler Certification is required to be present at your TFE at all times. Environmental Health, Safety, Risk and Emergency Management (EHSREM), in partnership with Student Involvement, provides Texas Food Handler Training for students, staff, and faculty. Classroom training is provided throughout the long semesters, while online training is offered through Canvas year-round. Due to the COVID-19 pandemic, classroom trainings have been temporarily suspended. Health and safety measures are being evaluated to determine when classrooms training will be reinstated.
To complete the Texas Food Handler Training online through Canvas, please email us at firstname.lastname@example.org stating your name and Net ID.
Before registering for the Texas Food Handler Course, please review the following:
- A valid student PLID (A#) and email are required in order to register for the training.
- Successfully complete the online or classroom training. A minimum score of 70% is required for successful completion.
- Once you have successfully completed the training, you will be issued a Food Handler Certificate.
- Food Handler Certificates are valid for 2 years after training date.
- The certificate must be present while serving food at an open event or for sale of food to the public while on Texas State property.
Note: Please arrive on time for the training. The class will begin promptly as scheduled.
Texas Food Handler Course
Texas Food Handler Course is required for individuals serving food on campus. Note: Classroom trainings are not offered at this time.