Finance and Support Services Quarterly Team Award Recipients

Maria Alvarez, Bruce Banks, Rick Boasi, Delfia Chavarria, Margie Flores, Val Marrero, Mary Pacheco, Guadalupe Urrutia, Steve Williams, Mike Aleman, Iliana Camarillo, Maria F Gonzalez, Candy Martinez, Rosie Ortiz, Robert Roten, Gina Sanchez, Phillip Vasquez, Blanca Castillo, George Ferrer, David Garcia, Delia Gonzalez, Sally Harris, Maria Hernandez, Felipa Prado, Miguel Sandoval, Martin Mercado, Rodrigo Rodriguez, Jeremy Nybro, Phillip Williams, Fermin Torres

Custodial Services staff deep clean all restrooms, classrooms, stairwells, elevators, entrances, and all door knobs in Old Main, Lampasas Hall, Chemistry, Comal, Flowers Hall, Evans Liberal Arts, Taylor-Murphy History, Roy F. Mitte, and JC Kellam Administration, which includes daily disinfecting and sanitizing. They spray classrooms and high traffic areas with a hospital grade disinfectant and restock classroom and computer lab sanitizing kits daily with gloves, face masks, and microfiber cloths. The team monitors and refills all the hand sanitizer dispensers in their areas. When a positive case is reported, this team performs another deep clean, disinfection, and sanitization of the area, to reduce the risk of further cases. The hard work and dedication of these employees has contributed to the continuing safety of the campus community.

Service was provided to all end users who have access to personnel data, as well as, those who flow job requisitions in the People Admin System: On-campus clients (i.e., students, faculty, staff).

This was a one-time project to create a new master data field attached to positions in SAP in order to accommodate a transfer to the People Admin System for use during the position approval process.

Beginning in FY19 a process change was implemented by the Vice Presidents pertaining to the treatment and management of personnel budgets. The major change was that Vice Presidents would begin recapturing salary savings at the VP level and managing those funds for the university. However, we were lacking an easy way for the VPs to access key pieces of the information they needed to make their decisions within one system. The solution to that problem was a new info-type to be created, IT9508.

This project required a charter with IT for prioritization in order to utilize IT project resources. The four team members consisted of two IT programmers and two back office personnel from the budget office. Once it was determined that this new piece of master data would meet the needs of the university normal project guidelines were followed including: charters, the assignment of resources, programming, testing the new transactions, feedback and review periods, and finally loading into production. Total project time was roughly 4-6 months.

This team’s actions are benefiting the institution because they have created a tool for everyone to use in reconciling and working with their personnel data. Specifically, they have created a tool that will inform the Vice Presidents of the position data and funding when making funding decisions for personnel changes. With the improved control of personnel funding at the VP level, and now, better data for decision making the improvement will help the VPs manage the University’s personnel resources in a way they can maximize those resources for the University.

The team went above and beyond to identify a need and create a solution for multiple users across campus.

Members:

BUDGET OFFICE:  Donna Hoyland and Cynthia Ledesma. CORE SYSTEMS: Nancy Brister and John Mark Piersol

This team provided service to all end users (i.e., students, faculty, staff).

Supplies and services necessary to safely reopen the University were identified, procured, and partially distributed or implemented in approximately 45 days. This is an ongoing effort; however, we anticipate that this portion of the project was the most challenging.

Facilities Commodity Procurement worked diligently with staff from the College of Science and Engineering, vendors, and contractors to procure hand sanitizer, disposable masks, reusable masks, shoe covers, gloves, gowns, washable microfiber cloths, face shields, electrostatic sprayers, infrared thermometers, air scrubbers, air purifiers, disinfectant, bleach, sign holders, sandwich boards, spray bottles, refillable personal hand sanitizer bottles, small hand sanitizer, hand sanitizer refill stations, electrostatically applied disinfecting services, and classroom kits. This work was closely supported by College of Science and Engineering (CoSE) in the production of hand sanitizer, Environmental Health Safety and Risk Management through review and direction on product selection and application, Procurement & Strategic Sourcing with process support, and Materials Management & Logistics with receiving and distribution support. This diverse team working closely together succeeded in a volatile marketplace with significant uncertainty. As vendor’s promised delivery dates slipped, alternative solutions were formulated and implemented. The dedication and hard work of this team and many others will make Texas State University a much safer place for face to face instruction this Fall.

Without these efforts Texas State could not safely return to face to face instruction this Fall. The extraordinary efforts of this team demonstrate the dedication of these faculty and staff to the success of Texas State University.

These efforts were progressing as the university was still evolving it’s plans for returning to face to face instruction. Typical processing for similar procurement is much more protracted. Exceptional communications made this team highly successful.

Members:

FACILITIES ADMINISTRATION: Tom Shewan, FINANCIAL SERVICES: Darryl Borgonah, ENVIRONMENTAL, HEALTH, SAFETY and RISK MANAGEMENT: Wendy McCoy, Shea Cockrell, Colleen Cook, Lynn Lindsay, Katherine Beamer, Mackenzie Mitchell, Chad Thomas, Grant Davis, Elsie Romano, LaDonna Tate, Diana Trelles, James Frye, FACILITIES PROCUREMENT: Jon Gaddis, Amy Thaxton, Joel Trevino, Daphne Helms, Ana Hicks, Laura Piercy and Edie Harvey, FACILITIES MANAGEMENT: Lindsey Sinner, FACILITIES OPERATIONS: Lisa Walker, FACILITIES GARAGE: Bert Cole, Chris Aguirre and Andy Kildau, PROCUREMENT and STRATEGIC SOURCING: Dan Alden, William Becker, and Lisa Leopold, SHARED RESEARCH OPERATIONS: Casey Smith, MATERIALS MANAGEMENT and LOGISTICS : Frank Gonzalez, John Rayos, Monica Sanchez, Jennifer Mireles, Floyd Torres, Johnny Gonzales, Jose Duran, Carlos Chavarria, Doug Mallard, David Vasquez, Jorden Zuniga, Manuel Pantoja, Rick Selvera, Arturo Pineda, Clayton Williams and Sandra Rodriguez

This team works closely with the Student Health Center to arrange transportation for students who need to quarantine or be in isolation due to COVID-19 while continuing to carry out their regular duties.  The team thought through every scenario and planned actions to safety function in each situation.  They trained on both transport and disinfection equipment and process.  Team members put on the personal protection equipment, pick up the specially outfitted van shared by EHSRM and DHRL for transports, pick up the student to take them to their appointments at the Health Center and then back.  Once the van is returned, it is sprayed with disinfectant to be ready for the next transport.  By providing this service it eases students worries about logistics when sick or exposed to COVID-19.  The transport is accomplished in a safe way without exposure to other members of the Texas State community.

Members of the team:  Chad Thomas, Lynn Lindsay, Colleen Cook, Shea Cockrell, James Frye, Elsie Romano, Grant Davis, and LaDonna Tate from Environmental Health, Safety, and Risk Management and Simon McCurley, Cindy Esquivel, Sylvia Peralez, Marcy Gamez, Jesus Martinez, David Daily, David Darby, Nick Rodriguez, John Doria, John Holcomb, and Richard Medina from Department of Housing and Residential Life.