Budget Review FAQ
- A query is a report to be able to view changes in Budget Development
- A workbook is an active worksheet to be able to make changes to your budget
This depends on your security level access.
VP level access-
The Provost/VP of Academic Affairs has VP plan level access to all fund centers that begin with a 13*.
Those that follow in the next level of the reporting/fund center hierarchy. The Dean of the College of Education has Dean/Director plan level access to all fund centers that begin with 1319*.
Account Manager access-
These would be all remaining fund centers in the reporting/fund center hierarchy. Health & Human Performance with fund center 131911000 will have account manager plan level access.
If you are unsure of your plan level access you can contact us at firstname.lastname@example.org.
3. Is there a button to push to notify the Office of Budgeting, Financial Planning & Analysis or my supervisor that I have reviewed my budget?
No. If there are no changes to be made, there is no button to push to notify our office that your budget has been reviewed. If you make changes in the Budget Development system, then your changes can be viewed at the Dean/Director, Vice President, and Budget Office levels.
Permanently funded accounts that start with a 1*, 2*, or 3*.
You can contact our office at email@example.com for helping getting your security access set up.
No, BEx Analyzer only works on PCs using the SAP Business Client. As a workaround option you can use the Texas State Remote Apps to access the SAP Business Client from a Mac. Please visit the IT Services website for more information on how to use Remote Apps.
If you have an income generating account, you’ll likely have to make some changes/updates to your budget. Other accounts may not have changes to be made, but should at least be reviewed. “Review” means to run the Current Bud Dev Salary Budget Comparison Query and the Current Budget Development report regularly to stay informed on any changes that could have occurred in another level.
Please visit our Budget Review Training Documents page for training videos providing assistance in running the above mentioned reports.
Changes in the workbook should only be processed in the workbook if the change is truly for the upcoming fiscal year. Permanent changes in SAP should be processed if the change can be done in the current fiscal year.
Review your budget and continue to review your budget throughout the budget development process.
Until our office freezes the nightly loads. This usually occurs in mid-June. Please look at the budget development calendar found on the Annual Budget Review Timeline page for date references.
Commonly Used Commitment Items for Budget Development
640000 Revenue 670010 Summer Faculty Total 670011 Summer Prog Faculty 670012 Summer Faculty 670013 Summer Adjunct Faculty 670014 Summer Grad Student 670081 Graduate Student Salary 670084 Faculty Salary - Adjunct 670090 Faculty-Undergrad Students 670093 Adjunct Group Item 670094 TA/IA Group Item 670100 Staff Salaries 670101 Staff Awards 670103 Staff Salaries - Hourly 670105 University Longevity 670140 Student Wages 670141 Student Wage - Work Study 670190 Comp/Overtime Pay 670198 Staff Group Item 670199 Staff Salary Review 670220 State Longevity Pay 670400 Fringe Benefits 671000 Travel 672000 Maintenance & Operations (M&O) 672100 Administrative Overhead 673000 Capital 675000 Utilities